How to Add Signature in Outlook (Step-by-Step Complete Guide)
Email aaj sirf message bhejne ka zariya nahi raha, balki ye aapki professional identity ka ek strong hissa ban chuka hai. Jab bhi aap Outlook se email bhejte ho, saamne wale ko aapke kaam, personality aur profesionalism ka pehla impression milta hai. Yahin par email signature ka role shuru hota hai.
Outlook email signature ek chhota sa section hota hai jo har email ke end me automatically add ho jata hai. Isme aapka naam, designation, company, contact details aur kabhi-kabhi logo ya social media links hote hain. Sahi tarike se banayi gayi signature aapke emails ko professional, clean aur trustworthy banati hai.
Email Signature Kya Hoti Hai?
Email signature ek pre-designed text ya design hota hai jo email ke end me automatically attach ho jata hai. Outlook me jab aap signature set kar dete ho, to har nayi email, reply ya forward ke sath wo signature khud-bakhud add ho jati hai.
Email signature me usually ye information hoti hai:
- Aapka full name
- Job title / designation
- Company ya organization ka naam
- Phone number
- Email address
- Website link
- Social media profiles
- Company logo (optional)
Simple Email Signature Example
Best Regards,
Tarun
Digital Marketing Executive
AIM Praapt
📞 9416085546
🌐 www.aimpraapt.com
Outlook Me Signature Add Karna Kyun Zaroori Hai?
Outlook email signature ke kai practical fayde hote hain:
- Professional image create hoti hai
- Personal ya business branding strong hoti hai
- Contact details automatically share hoti hain
- Har email me same information likhne ka time bachta hai
- Communication zyada clear aur reliable lagti hai
Outlook Desktop App Me Signature Kaise Add Karein (Windows & Mac)
Step 1: Microsoft Outlook Open Karein
Apne system me Microsoft Outlook application open karein.
Step 2: File Menu Par Click Karein
Top left corner me File option par click karein.
Step 3: Outlook Options Open Karein
File menu me se Options select karein.
Step 4: Mail Section Choose Karein
Left panel se Mail option par click karein.
Step 5: Signatures Par Click Karein
Mail settings me Signatures… button par click karein.
Step 6: New Signature Create Karein
- New button par click karein
- Signature ka naam likhein (jaise: Professional)
- OK par click karein
Step 7: Signature Design Karein
Text box me apni signature likhein. Yahan aap:
- Font style aur size change kar sakte ho
- Text color adjust kar sakte ho
- Bold, Italic, Underline use kar sakte ho
- Website link add kar sakte ho
Step 8: Default Signature Set Karein
Right side options me:
- New Messages: apni signature select karein
- Replies/Forwards: same ya short signature choose karein
Sab complete hone ke baad OK par click karein.
Outlook Web (Outlook.com / Office 365) Me Signature Kaise Add Karein
Step 1: Outlook Web Open Karein
Browser me outlook.live.com open karke login karein.
Step 2: Settings Open Karein
Top right corner me ⚙ Settings icon par click karein.
Step 3: View All Outlook Settings
Neeche scroll karke View all Outlook settings par click karein.
Step 4: Mail > Compose and Reply
Settings me Mail → Compose and Reply par jayein.
Step 5: Signature Likhein
Signature box me apni email signature likhein. Formatting aur links ka option available hota hai.
Step 6: Auto Signature Enable Karein
In options ko tick karein:
- Automatically include my signature on new messages
- Automatically include my signature on replies and forwards
Step 7: Save Karein
Neeche Save button par click karein.
Outlook Mobile App Me Signature Kaise Add Karein (Android & iPhone)
Step 1: Outlook App Open Karein
Mobile me Outlook app open karein.
Step 2: Settings Me Jayein
Top left profile icon par tap karein → ⚙ Settings.
Step 3: Signature Option Select Karein
Settings list me Signature par tap karein.
Step 4: Signature Likhein
Apni simple text signature likhein, jaise:
Rahul Sharma
AIM Praapt
📞 9416085546
🌐 www.aimpraapt.com
Outlook Signature Me Image Ya Logo Kaise Add Karein?
Desktop Version
- Signature editor open karein
- Image icon par click karein
- System se logo upload karein
Web Version
- Signature box me image paste karein
- Ya insert image option ka use karein
Image ka size small aur optimized rakhein taaki email fast load ho.
Multiple Signatures Ka Use Kaise Karein?
Outlook me aap multiple signatures bana sakte ho, jaise:
- Business Signature
- Personal Signature
- Short Reply Signature
Email likhte waqt Insert → Signature par click karke required signature select ki ja sakti hai.
Outlook Email Signature Best Practices
- Signature clean aur readable rakhein
- Limited colors ka use karein
- Sirf zaroori information include karein
- Mobile users ko dhyan me rakhkar design karein
Common Mistakes Jo Avoid Karni Chahiye
- Bahut zyada text add karna
- Heavy images ka use
- Fancy ya unreadable fonts
- Galat ya outdated phone number
- Website link add na karna
Professional Outlook Email Signature Examples
Example 1
Regards,
Rahul Sharma
Business Consultant
AIM Praapt
📞 9416085546
🌐 www.aimpraapt.com
Example 2
Thanks,
Rahul Sharma
Marketing Executive
AIM Praapt
🌐 www.aimpraapt.com
Conclusion
Outlook me email signature add karna simple process hai, lekin iska impact kaafi strong hota hai. Ek professional aur well-structured signature aapke emails ko zyada reliable, branded aur impressive banati hai.
Chahe aap Outlook Desktop use kar rahe ho, Web version ya Mobile app – ek sahi signature ke saath aap har email me apni professional identity clearly show kar sakte ho.
Outlook Email Signature – FAQs
Q1: Outlook Email Signature kya hoti hai aur ye kyun zaroori hai?
Outlook Email Signature ek text ya design block hota hai jo email ke end me automatically add ho jata hai. Isme naam, designation, company aur contact details hoti hain. Ye professional image banane aur receiver par achha impression dalne me madad karta hai.
Q2: Kya Outlook Desktop App aur Outlook Web (Browser) ka signature process same hai?
Nahi, dono ka process thoda alag hota hai. Desktop App me File > Options > Mail > Signatures par jana hota hai. Outlook Web me Settings > View all Outlook settings > Mail > Compose and reply se signature set hoti hai.
Q3: Kya Outlook Mobile App se bhi professional signature add kar sakte hain?
Haan, Outlook Mobile App (Android/iOS) me Settings > Signature option se signature add ki ja sakti hai. Mobile app me design aur formatting options limited hote hain, lekin basic signature ke liye kaafi hote hain.
Q4: Outlook signature me Company Logo ya Image kaise add karein?
Outlook Desktop me signature editor ke Image icon par click karke logo upload kiya ja sakta hai. Outlook Web me image ko copy-paste ya insert image option se add kiya ja sakta hai. Image ka size chhota aur clear rakhein.
Q5: Kya Outlook me ek se zyada signatures bana sakte hain?
Haan, Outlook me multiple signatures banane ka option hota hai. Aap new emails ke liye ek aur replies/forwards ke liye alag signature set kar sakte hain, ya zaroorat ke hisab se manually change kar sakte hain.
Q6: Outlook signature emails me automatically add kyun nahi ho rahi?
Iska main reason default signature select na hona hota hai. Signature settings me jaakar “New messages” aur “Replies/forwards” ke liye apni signature ko select karna zaroori hota hai.
Q7: Outlook signature ke liye ideal image size kya hona chahiye?
Professional email signature ke liye image ya logo ki width 100px se 200px ke beech best hoti hai. Bahut badi image email loading slow karti hai aur mobile me sahi display nahi hoti.
Q8: Kya Outlook signature me Social Media links add kar sakte hain?
Haan, aap LinkedIn, Twitter jaise social media links add kar sakte hain. Text select karke Hyperlink option se apna profile URL add kiya ja sakta hai. Ye professional networking ke liye useful hota hai.
Q9: Outlook signature me kaunsi common mistakes avoid karni chahiye?
Bahut lamba text, fancy fonts, zyada colors aur heavy images use karne se bachna chahiye. Signature simple, clean aur professional honi chahiye taaki email readable rahe.
Q10: Kya personal email account ke liye bhi signature banana zaroori hai?
Zaroori nahi hai, lekin useful hota hai. Freelancer, job seeker ya personal branding ke liye ek simple signature jisme naam aur contact detail ho, email ko zyada trustworthy banata hai.
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